All medications must be in original containers. A first aid cabinet is located in the coordinator’s office and a kit containing frequently used items in each children’s room.  If you have medication for your child, please hand it to staff.  Never leave medication in children’s bags/lockers, on benches or any area accessible to children. Staff will place medication in the cabinet/fridge.

Parents need to complete the medication form detailing the name of the medication, dosage, time it is to be administered and your signature authorizing us to give it to the child. Parents should inform staff when the last dose was given.

Even though getting to work on time often means time is limited in the morning, parents delivering children who are on medication should allow time to complete this form. The form will also indicate who administered the medication, who checked the dosage when it was given to the child and staff signature.

Medication will not be administered if it is not prescribed for the child, does not have its original label, or is out of date. If details in the medication form are inconsistent with the original label on the medication, parents will be phoned and asked to verify them. If a reasonable explanation is given, at the discretion of the coordinator, medication will be administered and parents will need to notate the medication form accordingly when collecting the child.

A parent can provide the centre with a covering note for some forms of medication, e.g. Asthma medication, Panadol or Epipen. This covering note should clearly indicate what conditions constitute the need for medication, the dose, instructions for administering medication, the period for which the covering note is valid, Doctor’s details and appropriate signatures.

In most cases, parents will be phoned for a verbal authority to administer medication and parents will be required to complete the medication form when collecting the child. Parents should remember to ask staff for medication when collecting children.



The wellbeing and health of children and caregivers is of utmost priority. Although we understand that an ill child may present difficulties for working parents, we ask that you are considerate of the health of your child and others at the creche.

It is wise for parents to consider what alternative arrangements can be made if children become ill and have a plan in place at the commencement of childcare at the centre. Despite the best health and hygiene practices, and conscientious parents and staff skilled in identifying signs of ill health, many diseases and infections are contagious before symptoms appear. If your child is unwell, they will not cope with activities in a busy day at the centre.


Children should remain at home if any of the following symptoms occur in the previous 24 hour period and parents are advised to seek medical advice before children return to care:

•         A fever or temperature over 37.5C.

•         Diarrhoea

•         Severe or constant coughing

•         Infected discharge from eyes, nose or ears

•         Open or weeping sores

•         Spots or rashes

•         Breathing trouble

•         Vomiting

•         Frequent scratching of the scalp

•         Complaint of pain, lethargy, distress, or unexplained abnormal behaviour (fussy, cranky, etc.)

We ask that parents notify the centre if children are not attending on any day due to illness.

If children become unwell while at the centre, they will be separated from the group and we will phone you to collect them (or the person nominated as an emergency contact on your behalf, if parents cannot be contacted). Staff will keep your child as comfortable as possible until you arrive.

We ask that parents notify the centre immediately if a doctor confirms an infectious or a communicable disease. The centre will then provide information sheets via email to parents that a child attending the centre has contracted infectious or a contagious disease.

If your child has an infectious disease not stated on the exclusion table, a child may be excluded at the discretion of the coordinator and the parent will be asked to produce a clearance certificate from a doctor stating the child is not infectious before the child can recommence care. It is recommended that children do not return to the centre until they have been symptom free, or well, for two days if they have contracted an infectious or communicable disease. We also advise your child be temperature free for 24 hours before returning to creche. 



The following children’s illnesses may require a Doctor’s Clearance Certificate:

•         Chicken Pox

•         Conjunctivitis

•         Glandular Fever

•         Impetigo (school sores)

•         Measles

•         Head lice

•         Meningitis (Bacterial)

•         Ringworms

•         Pedieulosis (Lice) Trachoma

•         Streptococcal Infection

(including Scarlet Fever)

•         Influenza

•         Human Immuno-Deficiency Virus (HIV/Aids)

•         Campylobacte (Diarrhoea)

•         Diphtheria

•         Hepatitis A & B

•         Leprosy

•         Whooping Cough

•         Croup

•         Meningococcal Infection

•         Poliomyelitis

•         Scabies

•         Rubella (German Measles)

•         Tuberculosis

•         Rheumatic Fever


Excluding ill children, educators and other staff is an effective way to limit the spread of infection in education and care services. The less contact there is between people who have an infectious disease and people who are at risk of catching the disease, the less chance the disease has of spreading. For details on recommended minimum exclusion periods please see the booklet “Staying Healthy: Preventing infectious diseases in early childhood education and care services” (Fifth edition 2012). There is a copy available for parents in the coordinators office.


All staff try to ensure that accidents are prevented and a staff member with a current First Aid Certificate is on duty at all times if an accident or medical emergency does occur.

Any accident/illness must be recorded in the Accident/Illness Book, which is kept in the children’s room.  This form lists the date, time of accident/illness, child’s name, description of the illness/symptoms, and how the accident occurred/injuries were received, treatment administered by the staff and the parent verifying they were notified. The centre will contact the parent as soon as possible if further medical attention is needed.

The coordinator/staff will be responsible for assessing an illness or injury. Where the extent of an injury/illness is serious or cannot be easily determined, an ambulance will be called immediately. If a parent is not present when the ambulance arrives, a familiar staff member will accompany the child to the hospital and remain with the child until a parent or relative arrives.

The Children’s Services Adviser will be notified within 24 hour of any accident requiring medical attention, and a familiar staff member will remain with the child until apparent or relative arrives.



Emergency evacuation plans and procedures are located in children’s rooms and the office. 

Plans indicate evacuation routes, assembly areas, location of exits and firefighting equipment. Fire orders are clearly displayed and procedures details tasks and responsibilities associated with an evacuation. Evacuation practices on the property are carried out at least once each term.

When evacuating off the property, children and staff assemble at Chabad House Malvern Shul, across the road at 316 Glenferrie Road, Malvern.

The safety of children and staff is of utmost importance, especially in an emergency. Regular practice of evacuations ensures all staff and children are familiar with procedures and reduce panic and fear in the event of a real emergency.

If an emergency requiring evacuation occurs and we are unable to return to the centre within a reasonable time frame, parents will be contacted and asked to collect children. Parents of the youngest children will be contacted first. If parents cannot be contacted, they can collect their children from Shul.


1.       Coordinator will give staff warning of when a fire drill will occur; either during the week or on the day.

2.      Coordinator will announce throughout the centre via PA system.

3.      Staff will be told where the fire is and where to evacuate from, using either the side gate or the front door exits.

4.      Secretary will phone the Fire Department and all administration staff will help with the Younger rooms.

5.      If time and situation permit, the coordinator will check the building and close all doors and windows.

6.      Once assembled at the designated point, a roll call will be made by the coordinator.

7.      All children and staff will stay in the designated area, or proceed to walk across the road to Shul, where parents can collect their children, or return inside the building once permitted to do so by the Fire Brigade, once the building is workable and safe for children and staff.

NB: All   parents  will be notified. Other medical practitioners will be called if necessary (i.e. ambulance, local doctors, St. John’s Ambulance, etc.).



The centre provides a supply of 30+ sunscreen for children. If your child is allergic to our sunscreen, parents will need to provide a suitable alternative and notify staff. Sunscreen is applied to exposed parts of the body, from the beginning of September until the end of April, as recommended by the anti-Cancer Council. Older children will be encouraged to assist in the application of sunscreen under staff guidance. Staff will ensure that hats are worn at all times when children are outside in the sun, or children will play in covered areas. The centre asks parents to provide an appropriate sun hat which protects the child’s face, ears and neck.  Hats are clearly labelled with child’s name.

We reduce the amount of time spent outdoors in extremely hot weather and restrict outdoor play to times when ultra violet rays are less potent. Extra liquids are encouraged in hot weather. The program provides opportunities to discuss sun safety, e.g. “slip, slop, slap”. Our sun care policy has been developed in order to protect all children and staff who attend the centre from skin damage caused by the harmful UV rays of the sun. The following practices and guidelines are implemented throughout the year, particularly during Terms 1 and 4 (September to April).

Staff and parents as role models

·                 Parents are asked to discuss sunscreen practices at home and take notice of our display and feel free to discuss any issues regarding sun care.

·                 Notice boards provide information for parents to keep children cool on hot days and suggested activities to do at home and health signs to look out for, e.g. dehydration / fluids.

·                 Encourage follow through of sun care practices at home.

·                 Parents are required to sign a permission form, giving authority to staff to administer sun   screen throughout the day (in the enrolment form).

·                 To abide by centre policies and job descriptions to protect and promote children’s health   and their own, by applying SPF 30+ (or higher, when available) which the centre provides    to cover exposed parts of the body before outdoor programs begin.

·                 To wear appropriate sunhats which protect faces, ears and neck at all times during outdoor  play and encourage children to wear hats at all times.

·                 Ensure appropriate clothing during Terms 1 and 4 (i.e. no singlet tops, or thongs). Tee shirts and three quarter shorts are recommended, sunglasses are optional. Sun dresses need to be of a Tee shirt top design, rather than a singlet top design. Staff must wear long tee shirts and skirts below the knee.

·                 Encourage children’s play underneath a tree or other shaded areas, reinforcing the reasons   to children – “so the sun doesn’t hurt our skin”, or “to keep cool”.


Outdoor Activities

·                 When planning for outdoor activities, ensure that all activities are set up in shaded areas       and more water play is offered. Specific detailed plans for outdoors are displayed.

·                 Educating children to care for their skin and apply sunscreen correctly is incorporated into   the program. Songs and stories are used to help children comprehend the importance of              it all.

·                 Outdoor programs end from noon till after 3:30pm during Terms 1 and 4 and whenever     possible, special events and functions should be organized according to these times,     especially during daylight savings times.

·                 Movable equipment is an asset. The centre has umbrellas and cubby houses and climbing     equipment which, at different times of the day, may require more shade.

·                 Management has ensured that various outdoor areas are shaded.





General Health and Safety

·                 Once the temperature reaches 30+, no play outdoors.

·                 General common sense and staff’s professional discretion should apply to hot days and the   general wellbeing of children.

·                 Ample drinks of water are offered – more so during hot days throughout the year.

·                 If it is too hot for outdoor play, the building has air conditioning.

·                 If a child is not coping during the heat, parents will be notified and arrangements made         to collect the child, particularly if high temperatures are occurring. Medication can often     make children susceptible to the heat.